Camera & Access Control Audit Sheet
A working record of every camera, recorder, door controller, and credential holder on your property - who has fobs or codes, what the retention settings are, and when firmware was last checked.
Excel workbook, five sheets, ready to fill in
Cameras, DVR/NVR storage, door controllers, fob/code holders, and a firmware update log - each as its own sheet, sized and labeled so you can start typing instead of building the tables yourself.
What's included
- Cameras - location, model, resolution, install date, firmware last updated, and current recording status for every camera on the property.
- DVR/NVR & storage - which recorder covers which cameras, storage capacity, retention days, and whether footage is backed up anywhere off the device itself.
- Door controllers & access points - every door with electronic access control, its controller model, and which panel it's connected to.
- Fob/code holders - everyone with active access, their access level, and the date issued or revoked - the list you actually need current when someone joins or leaves.
- Firmware/software update log - a running record of what's installed and when it was last checked, so nothing quietly falls out of date.
Why this matters
Camera and access control systems tend to grow the way a lot of business infrastructure does - one door, one camera, one fob at a time, added under pressure with no one keeping a master list. Eventually nobody can say with confidence how many cameras actually exist, which doors have real access control, or who still has an active fob from a job they left two years ago.
An audit sheet turns that into something you can actually check against reality. It's also the first thing worth having in hand before a camera upgrade, an access control rollout, or a security review - our own camera and access control installs start with exactly this kind of inventory.
How to use it
Fill it out once as a baseline, then update it whenever a device is added or a credential changes hands. Revisit it at least once a year even if nothing obviously changed - firmware update reminders and departed employees' access are the two things this sheet catches that everyone assumes someone else is tracking.
Keep reading.
We'll do this audit for you, on-site.
A free assessment includes a real walkthrough of your cameras and access control - not a form you fill out alone.