New Office IT Setup Checklist
For a brand-new build-out or a space you're moving into: internet, network infrastructure, cabling, workstations, printers, conference rooms, security, and Microsoft 365 - through final validation and sign-off, section by section.
PDF and Word checklist, ready to print or edit
A section-by-section punch list for standing up an office's entire IT footprint, so nothing gets discovered missing after the desks are already in place.
What's included
- Internet & Connectivity - circuit installation, confirming speeds, and having a backup connection plan before the primary line goes live.
- Network Infrastructure - firewall, switches, and access points sized and placed correctly for the space.
- Cabling - structured cabling run and tested before walls close up or furniture arrives, not after.
- Workstations - computers imaged, configured, and placed at the right desks with the right peripherals.
- Printers - network printers configured, drivers pushed, and print queues set up for each department.
- Conference Rooms - displays, video conferencing hardware, and room-booking systems working before the first meeting is scheduled.
- Security - door access, cameras, and alarm integration tied into the network correctly.
- Microsoft 365 - tenant configuration, user provisioning, and email routing pointed at the new location.
- Final Validation - a walk-through test of every system before calling the space "done," with sign-off from whoever's accountable.
Why this matters
New office build-outs go wrong in a predictable order: cabling gets planned around furniture instead of the other way around, the internet circuit installation slips past the move-in date, and IT gets treated as the last item on the list instead of one that determines the sequence of everything else. By the time anyone notices a gap, it's usually behind drywall or under a desk that's already bolted down.
This checklist exists to keep IT in the build-out timeline from day one - not bolted on at the end. Every section has dependencies on the others; internet needs to be live before you can validate anything, and cabling needs to happen before walls or furniture are finished.
How to use it
Start this checklist the moment a lease is signed or a build-out date is set - internet and cabling lead times are often the longest pole in the tent. Work through each section in rough order, but track dependencies across the whole list rather than treating each one in isolation. Don't consider the office ready until Final Validation is actually complete, not just "probably fine."
Keep reading.
We'll plan and run the whole IT build-out.
From circuit installation through final validation, we handle the sequencing so nothing is discovered missing after the desks are already in place.